The COVID-19 pandemic has forced a ton of businesses and employees to work from home. For many of them, this means missing some of the most fundamental benefits of having a physical office space and the administrative support that comes with it.
As a result, virtual office services, which can include everything from mail management to call answering, forwarding, and voicemail services, and on-demand access to meeting and conference spaces, have become an increasingly attractive option.
Here are seven reasons why.
Get All the Benefits of an Office Without Taking On the Physical Space
As COVID-19 causes decentralization to become even more commonplace among large organizations, the need for physical office space will drastically decrease.
But that doesn’t mean businesses won’t still need the administrative support that comes with it.
And the same applies for remote-based businesses of all sizes.
With virtual office services, large organizations, satellite teams, remote workers, and solo professionals can get all of the critical benefits of an office without taking on the overhead and headaches that come with a physical office space.
Eliminate the Need to Send Business Mail to Your Home
Missed packages. An abundance of mail being delivered to the doorstep at your house. Putting your home address on work-related correspondence.
These things can all be a nightmare.
But when you have a virtual office, you get access to a dedicated team who can manage your mail on your behalf – and at The Post, we even offer text message mail and package notifications as well as the ability to manage your incoming mail online.
We’ll also store, scan, or forward your mail if you’re not able to pick it up, and we can shred it if it’s junk.
Never Send Another Caller Directly to Voicemail
Picture this. You make a call to somebody you’re working with. Maybe it’s a colleague or a client or a supplier. Whoever it may be, there are two scenarios that can take place.
In the first scenario, they’re available and they answer. But all too often, they aren’t, so the phone rings and rings until you reach their voicemail. You get an impersonal greeting and then you leave a message and sit around wondering if they actually heard it.
In the second scenario, the phone rings, and you’re promptly greeted by a receptionist who tells you the person you’re trying to reach is available and they’ll connect you with them. Or, they tell you that person isn’t available but that they’ll either take a message or send you to voicemail.
Which scenario makes you feel more confident that your message will actually reach its intended audience? And, more importantly, which scenario makes you feel like the person you’re calling is as professional as can be?
If you chose number two, you’re not alone.
When you take on a virtual office, you get a dedicated receptionist who acts as the face of your business, greeting people who are trying to reach you and projecting a professional first impression to the world.
That way, you never have to send another caller directly to an impersonal voicemail recording again.
Maintain a Business Address at a Professional Office
Speaking of maintaining a professional first impression, what would strike you as more professional? Sending business correspondence to somebody’s home address, or sending it to an address at a professional office in a reputable location?
Whether your company has decentralized due to COVID-19 or you’re a business operating remotely, this can be a critical question to ask yourself.
Why?
Because, for many people, this small distinction can make a big impact on how seriously they take somebody’s business.
And on top of that, marketing your home address can also detract from your personal privacy.
Virtual office services provide you with a professional secondary location where you can send your mail and packages to protect your privacy and project a professional image.
Enjoy On-Demand Access to Meeting and Conference Space
Whether you’re on a newly-formed satellite team due to COVID-19 or you’re an established remote-based business, you’ll still inevitably need to meet with colleagues or clients at some point or another. And when you do need to do so, would you rather gather everyone at a coffee shop, or at a professional dedicated meeting or conference space?
We offer our Virtual Office members discounted on-demand access to our meeting and conference rooms.
Not only does this mean you get access to all the professional amenities you need to successfully run a meeting – like best-in-class telecommunication and AV technology as well as coffee and tea service and snack options – it also makes you look like a complete pro to all of your guests.
This is also especially important during the COVID-19 pandemic because you can feel safe and secure knowing you’re in a space that has been properly cleaned and sanitized.
Have an Office Workspace When You Want It
For many people who have recently been forced into remote work by the pandemic, and even for people who have always worked from home, lacking a formal office space and professional community can be tolling.
In addition to having access to meeting and conference space, Virtual Office members also get discounted access to our flexible workspace. This means that any time you need a change of scenery, you can drop in, grab a seat, and work in a new and inspiring environment surrounded by other professionals.
Benefit from Access to a Professional Community
One of the biggest and most significant benefits of being a Virtual Office member at The Post is that you get exclusive access to our community of professionals.
This means you get invitations to all community events – whether in-person or virtual during COVID-19 – as well as access to our member and community portal where you’ll find ample resources and utilities including:
- Creating and customize your company and personal member profile
- Uploading your business logo and/or a professional headshot as well as add in additional information about what you do or what services or goods your business offers
- Network and connect with other professionals in The Post Member and community portal
- Join The Post Workspaces community Slack Group
Whether you’re a professional whose day-to-day work life has been impacted by the COVID-19 pandemic or a professional who’s always worked from a home office, it might be time to start exploring new ways of working – and virtual office services may be exactly what you need to elevate your business.
Are You Looking for Virtual Office Services to Help Boost Your Efficiency and Make Your Job Easier?
For more information about how you can benefit from virtual office services, contact us today. Our team is available to speak with you.
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