Although some businesses will always require a physical storefront or workspace, many don’t.
Using a virtual office is a way to reap the administrative benefits of office space—mail receiving, phone services, or access to meeting rooms—without the physical workspace.
This is good news for Mexico-based businesses seeking to expand their operations. Located just across the border in Tucson, Arizona, we’ve seen how Mexico-based businesses benefit from using a Tucson address here at The Post Workspaces.
So whether you’re operating a completely online business from Mexico or simply want a presence in the U.S., a virtual mailing address may be your solution
Here, we explore what it is, why they may benefit Mexico-based businesses, and how to set one up.
What is a Virtual Mailing Address?
First, let’s define our terms.
Virtual office services are offered by coworking spaces and other organizations to provide businesses with the benefits of an office without physical space.
Typically, the main feature is a virtual mailing address, or a real-life street and mailing address. You can use this address to:
- Register a business or use it as an official business address
- Send and receive mail, including legal or financial documents
Depending on what virtual office services you sign up for, you may also be able to access other features and amenities. At The Post, we offer packages that include things like:
- Mail handling and forwarding services
- Personalized mail and shipping services
- Mail and package tracking and storage
- Digital mail services
- Discounted access to or credits for bookable meeting rooms or event flex spaces
- Inclusion in member community and networking events
- Access to the member portal
In short, a virtual mailing address, or virtual office, is a way to operate in another place without maintaining a physical presence there. This option is beneficial to out-of-town professionals, including Mexican-based businesses.
6 Benefits of a Tucson Address for Mexico-Based Businesses
Growth-minded businesses may be interested in setting up a virtual office for several reasons. Here are six key benefits to consider:
1. Reputable and Professional Local Address
Using a Tucson-based address for your business makes your business appear local to the area, even if you’re not physically present there.
A reputable and professional local address makes it easier to do business in the area as you can easily send and receive mail or complete business obligations like banking and legal paperwork.
2. Enhanced Credibility and Perception
Besides practical solutions of having a mailbox in Tucson, Mexico-based businesses may also benefit from enhanced credibility and perception of your business.
U.S.-based clients or partners may see a Tucson address and have a positive sense of familiarity with your business. It’s also easier for them to correspond via email and telephone if your virtual office is in the United States.
Finally, a virtual office is more professional and reputable than using a home address (if you operate online or out of your house). You can separate your business from your personal life while offering a credible image to those you interact with.
3. On-demand Access to Physical Office and Meeting Spaces
While the beauty of a virtual office is that you don’t need to rent physical space, let’s face it—you’ll probably need it at some point!
Because we’re located so close to the border, professionals from Mexico-based companies can utilize our Tucson offices when needed. Perhaps it’s a day pass to conduct business or book a meeting room to connect with clients—both are easy to achieve when you have a virtual office registered at The Post.
4. Extended Reach for Business and Marketing
If you’re looking to expand your business operations into Tucson, Arizona, or the U.S. more broadly, an international virtual office can be your first step.
Again, it offers easy communications solutions as well as a reputable and professional image. This makes it easier to form connections, network, conduct business, and meet with clients. Your marketing and operations reach goes further with a Tucson-based virtual office for Mexican-based businesses.
5. International Mailing Address
At its core, virtual offices are about securing a local street address. Mexican-based companies that handle large volumes of mail and package shipping can benefit from an international mailing address.
Just think—instead of paying hefty fees as a U.S.-based client to ship a return back to Mexico, they can send it domestically to your Tucson address and save some money. It’s a win for the customer and a win for you to keep them happy.
Note that some virtual office services are limited to your address and mail handling only. At The Post, we have a wide variety of service options available—including package reception, forwarding, sending, and tracking—so chat with us about your options today to learn more.
6. Business Support Amenities and Services
The final benefit of setting up your Tucson virtual office as a Mexican-based business (or at least here with us at The Post!) is that you also have access to other business support amenities and services.
Not only is there a full suite of virtual services available, but you can also reap the benefits of our member events, comfortable workspaces, and on-site support staff. We’re here to help support your business in any way we can, whether that’s with a Tucson-based address or more.
How to Set Up a Virtual Office Address in Tucson
Our article on how to register a business in a virtual office offers a comprehensive guide to follow. As an overview, here are the five main steps you would need to take:
- Do your research: Take some time to not only research different virtual office providers but to also understand your tax and legal obligations. The Arizona Corporation Commission has extensive information about setting up a business in the state, including requirements to maintain a street address. You can also discuss your questions with the virtual office provider.
- Choose a virtual office provider: Next, you’ll pick your provider and the amenities and services you need. These can range from simply having a Tucson-based address to more comprehensive solutions like package handline and phone services.
- Complete paperwork: To start operating your virtual office, you’ll need to complete paperwork. This may include registering a new business or simply filling out a (notarized) USPS Form 1583. At The Post, we offer a free online notary service for this form.
- Set up mail handling: You’re ready to start using your new Tucson-based address and pass it on to anyone who may send you mail. It’s important to check in with your provider to ensure things are operating smoothly at this point.
- Ensure continued compliance: Stay on top of all paperwork and documentation by checking the status of your virtual office every year. You may need to renew paperwork or make changes based on new legislation.
Using a Tucson address offers many benefits to Mexican-based businesses. It provides mail and package solutions, but it can also help boost credibility and expand business operations.
If you’re a Mexico-based business interested in setting up a virtual office, contact us today and we can identify a services package that best suits your business needs.