Updated: February 10, 2022
Are you looking for professional meeting space for rent in Tucson but you don’t know where to start? With more than 300 meeting venues listed in the city, sitting down and sifting through them all in search of finding the perfect place can be a daunting undertaking.
After all, if you’re booking a meeting space for rent in Tucson, you’re going to want to make sure it checks all of the right boxes:
- Professional
- Clean and sanitary
- Convenient
- Well-equipped with the right amenities
- Cost-effective
- Welcoming
So, rather than searching blindly, here’s a list of key considerations to keep in mind when looking for the perfect meeting space for rent in Tucson.
9 Tips for Finding the Perfect Meeting Spaces for Rent in Tucson
When you’re looking for meeting spaces for rent in Tucson, make sure you’re considering the following things:
1. Location
When you’re looking for a meeting space for rent, you’re going to want something that’s easily accessible for your guests, no matter where they’re coming from.
That means looking for a venue that’s centrally located and nearby to main highways.
The last thing you want to do is have to ask your meeting guests to go way out of their way. It defeats the purpose.
2. AV and Technology
Great meetings are powered by top-tier AV and technology. Whether you need to go through a presentation, conference in out-of-town meeting guests, or utilize video and audio, you want to know you can rely on everything just simply working.
And don’t get us started on WiFi. Is there anything worse than trying to get ready for a meeting and realizing you can’t connect to the internet?
At The Post, all of our professional meeting spaces for rent come equipped with top-tier AV and technology so that you can focus on what matters most: your meeting. We also offer two Zoom Rooms for those who need to get away and find some privacy for a call.
3. Appearance, Atmosphere, and Ambiance
Whether you’re hosting colleagues or clients, it’s important that your meeting space conveys an air of professionalism and makes your company look good.
That means professional design, thoughtful furnishing, and an atmosphere that lets people know your meetings mean business.
4. On-Site Staffing
What will your guests’ first impression be when they walk into your meeting space in Tucson? Ideally, it would be a warm and friendly greeting from an on-site staff member.
From there, that great first impression should continue for the duration of your stay in the form of outstanding support whenever you need it.
At The Post, we have an amazing Community Manager who helps make sure our guest experience is top-tier.
5. Sanitation and Cleaning
As the COVID-19 pandemic continues, there aren’t many things more important when picking meeting spaces for rent in Tucson than knowing your meeting room has been fully sanitized and that the venue you’re in abides by all CDC guidelines and state and municipal mandates. At The Post, we also run air purifiers around the clock, use nanoseptic sleeves on high touch areas, and run disinfectant UV lamps in meeting rooms for 20 minutes after each use.
If you’d like to learn about all of the safety procedures we have in place when it comes to meetings and gatherings at The Post, you can read our article on the topic.
6. Amenities and Perks
You’ll also want to look into the perks and amenities offered by the meeting space for rent you’re looking into booking.
For instance, does it come equipped with a fully-appointed kitchen? Does it offer free coffee and snacks for you and your meeting guests? Does it have any outdoor space where you can go if you need to catch some fresh air during a meeting break?
The best meeting spaces for rent in Tucson will offer a full suite of amenities to help enhance your experience.
7. Types of Meeting Spaces Available at the Venue
Consider the types of meeting spaces that are available at each venue when you’re looking for meeting space in Tucson.
You’re not going to want to (nor would you be allowed to!) cram ten guests into a small space. But on the other hand, you probably wouldn’t want a 20-person meeting space for a group of three or four people. It might feel awkwardly big and take away from the dynamic of the meeting.
At The Post, we offer everything from day offices to huddle rooms and large meeting spaces that can accommodate gatherings of up to 35 people. We also have a 900 square foot event space and outdoor patio that can be booked by our members for events.
8. Privacy
If you’re going to be discussing confidential information or sensitive subject matter in your meeting, consider the privacy and acoustics of your meeting room.
We take privacy seriously at The Post which is why all of our meeting spaces are constructed with dual-layered, specially manufactured drywall to minimize sound transfer.
9. On-Site Parking and Accessibility
If your meeting guests will be driving in, consider the parking situation at the venue. Is there free on-site parking? Or will your guests need to pay for parking in another area and walk over?
Of course, free on-site parking is the easiest and most convenient thing, but it’s not always the case.
You’ll also want to make sure that the meeting space you’re booking offers proper accessibility features.
While there are hundreds of meeting spaces for rent in Tucson, not all of them will meet your exact requirements and help ensure you have a successful and productive meeting. At The Post, we’re renowned for creating incredible meeting experiences for both our members and non-members.
Want to learn more about professional meeting spaces in Tucson?
For more information or to book your meeting, get in touch with us. Our team is available to help!